Here’s a sobering thought for you and your IT department: There’s a good chance that you are aware of only a small fraction of the cloud use in your company. You know those moments when you discover that your special projects manager or head of accounting has adopted an awesome new cloud solution that’s organized your data or improved productivity or reporting? These are serendipitous moments for business owners and managers – employees finding and adopting solutions that make your company better. But what if you learned that there are many, many more of those applications in use than you realize, and many are redundant or out of compliance?
Cloud analytics firm Netskope has released statistics revealing that these situations happen far more than anyone realized. Ten times more. You read that right. Statistically speaking, for every cloud instance you or your IT department is aware of, another nine exist.
This means that your company probably has redundant storage and file sharing services. If you have multiple locations, you may (in fact, probably, if you’re like the companies in the study sample) have different HR applications in different offices, and some may not be in compliance. And your company may have multiple backup services. And varied levels of security. And…you get the picture. There are lots of “ands” in this particular equation. When it comes to the cloud, there really can be too much of a good thing. Here are some tips for getting your arms around your firm’s cloud adoption.
1. Perform an audit. Get every employee a form or a link to an online survey and figure out which apps they’re using. Make sure you capture apps they may use personally but are sharing in the business environment.
2. Take this list and organize it into applications categories so you can easily identify redundancies.
3. Establish best-of-breed applications and organize migration to common apps and platforms.
4. Look for multiple accounts of the same application and consolidate them under one master account to leverage bulk discounts.
5. Establish cloud adoption policies to curb future fallout from shadow IT purchasing.
Keep in mind that potential confusion and chaos in cloud adoption is why we rolled out our TelePacific Cloud Solutions Suite. We’ve tackled core cloud solutions in the same way we tackled the telecom space – with customer-centered solutions that put the burden of operations on us so you can focus on your business. From hosted exchange and data protection to server backup and collaboration tools, we provide you with a single-source solution that takes care of many of your core business needs. Contact us today for a free cloud services assessment.